August 10,2026

6 days ago

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Weston Public Library Board of Trustees Meeting

August 10, 2026

Grand Rapids Branch Library

CALL TO ORDER

Dan Sheperd, President, called the meeting to order at 6:00 PM.

ROLL CALL OF BOARD MEMBERS

Archambo, present; Armitage, present; Carson, present; Gamby, present; Patel,

present; Sheperd, present; Sommerfeld, present.

Staff members present: Shelen Stevens, Deb Gross and Darla Froman.

BOARD ACTION ON MINUTES

Sheperd made a motion, second by Armitage, to approve the June 8, 2026 Board of

Trustees Meeting Minutes as presented. Roll Call: Archambo, abstain; Armitage, aye;

Carson, abstain; Gamby, aye; Patel, aye; Sheperd, aye; Sommerfeld, aye. Motion

carried.

PUBLIC COMMENTS

Sharon Coe proposed a Cardio Drumming Program that could be hosted at both library

locations. Programs are typically 1 hour long. She currently has enough equipment for

6 participants. The cost would be $5/person. Director Stevens will review the proposal

with the Library’s Attorney and Insurance Company.

BOARD ACTION ON FINANCIAL REPORTS SUBMITTED

Archambo made a motion, second by Carson, to approve both the June and July

Financial Reports as submitted. Roll Call: Archambo, aye; Armitage, aye; Carson, aye;

Gamby, aye; Patel, aye; Sheperd, aye; Sommerfeld, aye. Motion carried.

FINANCE DISCUSSION

Fiscal Officer Gross explained that expenses were up in June due to paying the

property insurance, book carrier, the completed landscape project, and HVAC services,

which resulted in a transfer of money from the Money Market Account. Expenses

normalized in July. Levy funds are expected in August and will be deposited into the

Money Market Account.

OLD BUSINESS

Update of Strategic Plan: The Strategic Planning Team from the State Library is

scheduling a staff workshop, with a date not yet decided. The patron survey received

~100 responses and is now closed.

NEW BUSINESS

Board Action on Continuing Services with Halle Marie Marketing, LLC: Armitage

made a motion, second by Archambo to continue services with Halle Marie Marketing,

LLC. Roll Call: Archambo, aye; Armitage, aye; Carson, abstain; Gamby, aye; Patel,

aye; Sheperd, aye; Sommerfeld, aye. Motion carried.

Board Review of Maker Space Policy: Director Stevens has provided all board

members with a copy of the Maker Space Policy. The policy is very in-depth. Board

members were encouraged to review the policy for changes or corrections, and a

discussion and action on the policy will take place at a future board meeting.

Board Action on Compliance Officer Review of Credit Card Accounts: Sheperd

made a motion, second by Patel, to accept the Compliance Officer Review of Credit

Card Accounts. Roll Call: Archambo, aye; Armitage, aye; Carson, aye; Gamby, aye;

Patel, aye; Sheperd, aye; Sommerfeld, aye. Motion carried.

Board Action on Paint Colors and Sound Boards: The board reviewed paint

samples for the Grand Rapids Branch Library Community Room. A color was not

selected at this meeting. The board also reviewed colors and shapes for the sound

boards that are to be installed at the Weston and the Grand Rapids Branch Library

Community Rooms. Patel made a motion, second by Archambo, to select Opal for the

color of the sound boards and rectangle as the shape of the sound boards. Roll Call:

Archambo, aye; Armitage, aye; Carson, aye; Gamby, aye; Patel, aye; Sheperd, aye;

Sommerfeld, aye. Motion carried.

DIRECTOR UPDATE

 Amanda Litwin has begun employment at the Library as the Program Coordinator

with a start date of August 10, 2026.

 A full-time Desk Clerk position will be posted soon.

 Kiera Crouch has begun employment at the Library as a part-time Desk Clerk

with a start date of August 4, 2026.

 Library Design will be doing a review of both Libraries and will make

recommendations for freshening the space, including ADA compliance and

furniture updates.

GOOD OF THE ORDER

Archambo made motion, second by Sheperd, to approve the Minutes of the July 21,

2026 Special Meeting of the Weston Public Library Board of Trustees with corrections.

Roll Call: Archambo, aye; Armitage, aye; Carson, aye; Gamby, aye; Patel, aye;

Sheperd, aye; Sommerfeld, aye. Motion carried.

Sheperd appreciates the work of the staff keeping things going during difficult times.

Archambo reminded the board that her term is expiring after ~20 years of service. Her

final meeting will be in November 2026.

ADJOURNMENT

Patel made a motion, second by Carson, to adjourn the meeting. Roll Call: Archambo,

aye; Armitage, aye; Carson, aye; Gamby, aye; Patel, aye; Sheperd, aye; Sommerfeld,

aye. Motion carried.

The meeting was adjourned at 7:01 PM.

President Dan Sheperd

Secretary Amanda Gamby