September 14, 2026
Weston Public Library Board of Trustees Meeting
September 14, 2026
Grand Rapids Branch Library
CALL TO ORDER
Dan Sheperd, President, called the meeting to order at 6:01 PM.
ROLL CALL OF BOARD MEMBERS
Archambo, absent; Armitage, present; Carson, absent; Gamby, present; Patel, present;
Sheperd, present; Sommerfeld, present.
Staff members present: Shelen Stevens, Deb Gross and Darla Froman.
Armitage made a motion, second by Patel, to excuse Archambo and Carson from the
meeting. Roll Call: Archambo, absent; Armitage, aye; Carson, absent; Gamby, aye;
Patel, aye; Sheperd, aye; Sommerfeld, aye. Motion carried.
BOARD ACTION ON MINUTES
Patel made a motion, second by Sheperd, to approve the August 10, 2026, Board of
Trustees Meeting Minutes as presented. Roll Call: Archambo, absent; Armitage, aye;
Carson, absent; Gamby, aye; Patel, aye; Sheperd, aye; Sommerfeld, aye. Motion
carried.
PUBLIC COMMENTS
Sharon Coe returned to request an update on the Cardio Drumming Program. Director
Stevens shared that the response from legal/insurance was that the Library should not
approve this program due to liability concerns. Board members shared suggestions for
other venue possibilities.
BOARD ACTION ON FINANCIAL REPORTS SUBMITTED
Patel made a motion, second by Armitage, to approve the Financial Reports as
submitted. Roll Call: Archambo, absent; Armitage, aye; Carson, absent; Gamby, aye;
Patel, aye; Sheperd, aye; Sommerfeld, aye. Motion carried.
FINANCE DISCUSSION
Fiscal Officer Gross stated that a PDF of the cash balance was not created for this
month’s meeting but will be included for the next meeting. She also reported that the
Auditor has not provided levy money. She is waiting on a response from the Auditor’s
Office but expects the money soon. The reduction in the PLF and the lack of levy
money has resulted in a balance shortage of ~$8000 each month. The levy money will
be deposited into the Market Account to replenish funds.
OLD BUSINESS
Update of Strategic Plan: The Strategic Planning Team from the State Library has
completed the staff workshop and is compile all the information gathered.
Board Action on Maker Space Policy: Director Stevens provided all board members
with a copy of the Maker Space Policy at the August Meeting. The policy is very in-
depth and board members were asked to review it in advance of this meeting. Gamby
made a motion, second by Armitage, to approve the Maker Space Policy as submitted.
Roll Call: Archambo, absent; Armitage, aye; Carson, absent; Gamby, aye; Patel, aye;
Sheperd, aye; Sommerfeld, aye. Motion carried.
Patron Request for use of the Community Room Update from Director: This action
item was covered during the Public Comment portion of the meeting. As stated above,
the Cardio Drumming Program was not approved due to liability concerns after review
by legal and insurance.
NEW BUSINESS
Board Action on Resolution 2026-1 and Resolution Accepting Amounts and
Rates: After discussion, Sheperd made a motion, second by Patel, to table both
Resolution 2026-1 and Resolution Accepting Amounts and Rates until the November
Meeting. Roll Call: Archambo, absent; Armitage, aye; Carson, absent; Gamby, aye;
Patel, aye; Sheperd, aye; Sommerfeld, aye. Motion carried.
Library Design Update from Director: Director Stevens reported that she is not
comfortable moving forward with the proposal that Library Design provided due to the
high-cost estimate. She recommended waiting until the Strategic Plan is finalized before
moving forward with changes to either library.
Board Action on the Date and Time of the 2026 Records Retention Committee
Meeting: Motion by Gamby, second by Armitage, to set the 2026 Records Retention
Committee Meeting for October 12, 2026, at 5:50 PM at the Grand Rapids Branch
Library. Roll Call: Archambo, absent; Armitage, aye; Carson, absent; Gamby, aye; Patel,
aye; Sheperd, aye; Sommerfeld, aye. Motion carried.
DIRECTOR UPDATE
Board members reviewed paint colors for the Grand Rapids Branch Library
Community Room and selected Tundra Frost as the wall color.
Teen Time has seen an increase in participation and parent engagement.
The new Program Director has revamped Craft Times and is providing themed
craft activities each month.
Home School Programs will be starting in October at the Grand Rapids Branch
Library. Halloween falls on a Saturday this year and both Library locations will be
providing Halloween themed activities/programs during the day prior to the
community Trick-or-Treat events.
All Library Directors have been invited to the Dolly Parton Imagination Luncheon
being hosted by Governor DeWine and his wife. Director Stevens plans to
attend.
GOOD OF THE ORDER
Sommerfeld was very pleased with the quality of the Toledo Ballet presentation and
mentioned that the presenter has an additional presentation that can be offered to the
community as well. Director Stevens will work on scheduling.
ADJOURNMENT
Sheperd made a motion, second by Patel, to adjourn the meeting. Roll Call: Archambo,
absent; Armitage, aye; Carson, absent; Gamby, aye; Patel, aye; Sheperd, aye;
Sommerfeld, aye. Motion carried.
The meeting was adjourned at 7:12 PM.
_______________________________________President Dan Sheperd
_______________________________________Secretary Amanda Gamby