September 8, 2025

Weston Public Library Board of Trustees Special Meeting

September 8, 2025 Weston Public Library

Call to Order

Dan Sheperd, President, called the meeting to order at 6:02 PM.

Roll Call of Board Members

Archambo, absent; Armitage, present; Carson, present; Gamby, present; Patel, absent; Sheperd, present; Sommerfeld, present.

Staff members present: Shelen Stevens, Deb Gross and Darla Froman.

Sheperd made a motion, second by Armitage, to excuse Archambo from the meeting. Roll Call: Archambo, absent; Armitage, aye; Carson, aye; Gamby, aye; Patel, absent; Sheperd, aye; Sommerfeld, aye. Motion carried.

Business

Resolution No. 2025-1 for Temporary Millage Reduction

As discussed during the August Board Meeting, Director Stevens was approached by the Wood County Auditor, who is requesting that the Library Board consider a temporary reduction in millage collected. A sample resolution was provided for consideration, which has been reviewed by Joyce Nowak and the Ohio Library Council. The reduction will be for one year. Board members reviewed Resolution No. 2025-1 and clarified timing and the amount of reduction. Sheperd made a motion, second by Gamby, to adopt Resolution No. 2025-1. Roll Call: Archambo, absent; Armitage, aye; Carson, aye; Gamby, aye; Patel, absent; Sheperd, aye; Sommerfeld, aye. Motion carried and Resolution Adopted.

Creation of Additional Accounting Fund Types by the Fiscal Officer

Fiscal Officer, Deb Gross, proposed the creation of three (3) new fund types within the Library Budget: Capital Projects, Permanent Improvements, and Special Revenue Fund. Gross is still gathering quotes/estimates to determine the appropriate amounts to include in these new accounts. Better categorizing funds for building/infrastructure repairs, upgrades, etc. will provide a better idea of the amount of funding available for new/other projects that align with the strategic planning process. Gamby made a motion, second by Sommerfeld, to create the additional accounting fund types: Capital Projects, Permanent Improvements, and Special Revenue Fund. Roll Call: Archambo, absent; Armitage, aye; Carson, aye; Gamby, aye; Patel, absent; Sheperd, aye; Sommerfeld, aye. Motion carried.

Adjournment

Carson made a motion, second by Armitage, to adjourn the meeting. Roll Call: Archambo, absent; Armitage, aye; Carson, aye; Gamby, aye; Patel, absent; Sheperd, aye; Sommerfeld, aye. Motion carried.

The meeting was adjourned at 6:26 PM.

President Dan Sheperd Secretary Amanda Gamby